A platform for your organization's operational work
Tools are everywhere – structure is missing
Organizations manage contracts in one tool, meetings in another, decisions in a third. The result is fragmented information, unclear responsibility, and limited overview.
PolarVault solves this by bringing operational work into one platform – without forcing everything into a single system.
Modules for your organization's needs
PolarVault consists of domains that can be activated as needed. Each organization gets access to the parts that fit their operations.
Documents & Contracts
Manage, sign, and review contracts and documents. Support for e-signing, version control, and AI-assisted content analysis.
Meetings & Events
Book, plan, and document meetings and events. Forms, QR tickets, participant management, and decision documentation.
Follow-up & Tasks
Keep track of commitments, tasks, and deadlines. Gather work in a structured view with assignees and timelines.
Integrations & API
Connect PolarVault with your existing systems. API and ready-made integrations make it possible to maintain existing infrastructure.
For organizations with customer or personnel management needs, CRM and HRM modules can be activated separately.
How the platform is used
Choose domains
The organization activates the modules that fit their operations. Each domain functions independently but shares structure and user management.
Configure permissions
Roles and access are managed centrally. A user can have access to meetings but not contracts, or read access without editing rights.
Work structured
Documents, meetings, decisions, and tasks are handled the same way regardless of domain. History, responsibility, and traceability are always available.
Built for compliance and accountability
PolarVault is designed for organizations that need to demonstrate what happened, who did it, and why.
GDPR and data protection
Personal data is handled according to GDPR. Data encryption, logging, and right to deletion are built-in.
Access control
Detailed access control per domain, workspace, and object. Roles and permissions are configured according to organizational structure.
Traceability
Complete history of changes, decisions, and actions. Who did what, when, and why is always documented.
Infrastructure
The platform runs in a secure environment with regular backups and availability guarantee.
See how PolarVault fits your organization
Contact us for a platform walkthrough, or explore the documentation to understand how the modules work.